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28 short guides covering every corner of Kairo, from your first capture to locks, sharing, and notifications.
Start here
Kairo is built around one idea: a to-do list should never make you feel bad. Here's what that changes.
Press N, type the thought, hit Enter. Nothing else is required, deciding comes later.
Today shows only what you chose for today, with up to three Spotlight must-wins and an honest capacity line.
Get a ping when a focus timer ends, when a reminder fires, or when someone assigns you a task, even with Kairo closed.
Start here
What Kairo is for, and the five minutes that make it click.
- What makes Kairo differentKairo is built around one idea: a to-do list should never make you feel bad. Here's what that changes.
- Sign in and install KairoSign in with Google, then install Kairo to your home screen so it opens like a real app.
- Keyboard shortcutsEvery shortcut in Kairo, and when they're active.
Capture
Getting thoughts out of your head and into Kairo.
- Capture a task in secondsPress N, type the thought, hit Enter. Nothing else is required, deciding comes later.
- Dates, times, and other shortcutsThe complete list of words Kairo recognises while you type, with the exact rules for each.
- Capture with your voiceSpeak a task instead of typing it, useful when your hands are busy.
- How AI tidies your capturesAfter you capture, AI reads the raw sentence, splits it into as many tasks as it holds, and fills in details you didn't type.
Plan your day
Today, the morning sweep, and sketching the week ahead.
- Plan todayToday shows only what you chose for today, with up to three Spotlight must-wins and an honest capacity line.
- Start fresh when you fall behindUnfinished tasks never pile up in red. Each morning, one decision each, then a clean day.
- Set a time of dayGive a planned task a clock time, “31 July at 6 PM”, and optionally get a reminder then.
- Deadlines vs planned daysThe day you'll work on something and the day it's actually due are two different fields, on purpose.
- Plan the week and monthThe Calendar has two views: a month grid for the bigger picture, and a seven-day spread for sketching the week.
Tasks in depth
Steps, repeats, estimates, the focus timer, and lists.
- Break a task into stepsSplit a big task into a checklist, and schedule individual steps onto their own days.
- Repeat a taskDaily, weekly on chosen days, or monthly, a repeating task is one card that rolls forward as you complete it.
- Estimate a task and focus on itGive a task a duration, then run a full-screen countdown with pause, reset, extra time, and overtime.
- Organize with listsLists hold your backlog: the Inbox for undecided things, Someday for parked ideas, and your own lists for everything else.
- See what you finishedThe Log is the opposite of an overdue list: a running record of what you actually did.
Reminders
Notifications that arrive even when Kairo is closed.
Share & collaborate
Shared lists, assigning work, and handing tasks off.
- Share a list with someoneInvite someone to a list and you both see and edit the same tasks, groceries, a project, a household.
- Assign a task to someoneIn a shared list, put someone's name on a task, and let them know.
- Share a task, or send a copyPut people on one live task the way you'd invite guests to a calendar event, or hand someone their own independent copy.
Privacy & account
Locks, multiple accounts, your data, and fixing problems.
- Lock a list or the whole appPut a numeric PIN on a single list, or on Kairo itself, so a passing glance doesn't reveal everything.
- Use more than one accountKeep work and personal separate, and switch between them in a tap.
- Find anything with searchOne shortcut opens a palette that searches every task and list, and runs common actions.
- Your data and privacyWhat Kairo stores, what leaves your device, and what the locks really do.
- Use Kairo from ChatGPT, Claude or GeminiGive an assistant its own key and it can plan your day, capture what you say and tick things off, without you opening Kairo.
- Fix a problemThe handful of things that occasionally go wrong, and what to do about each.
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