Share a list with someone
Invite someone to a list and you both see and edit the same tasks, groceries, a project, a household.
On this page
Share a list
- 1Go to Lists and find the list you own.
- 2Click 👥 Share.
- 3Type their email address and click Share.
They don't need a Kairo account. If the address is new to Kairo, an invite email goes out with a sign-in link: one click and they're in, with your list already waiting. The link works for 14 days, and signing in with Google on the same address later opens the same account.
What sharing does
- Both of you see the same tasks in that list, and either can add, edit, or complete them.
- The list shows a 👥 badge with the number of people on it.
- Tasks in a shared list can be assigned to a specific person.
- Everyone's own Today, Calendar and Log stay personal, only the list's contents are shared.
Seeing each other's changes
Kairo re-checks for changes when you return to the tab, at most once every 20 seconds, so a partner's additions appear when you come back to the app. It isn't live, cursor-by-cursor collaboration; refresh the page if you're working side by side in real time.
Who can do what
| Action | Who |
|---|---|
| Add, edit, complete tasks | Owner and members |
| Assign tasks to people | Owner and members |
| Invite or remove people | Owner only |
| Rename or delete the list | Owner only |
| Set, change, or remove the PIN | Owner only |
| Leave the list | Members (via Share → Leave) |
Sharing a locked list
A locked list stays locked for everyone, with the same PIN. Members unlock it with that PIN on their own device; only the owner can change or remove the lock. Kairo warns you when you're sharing a locked list so nobody is surprised.